Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
M-F, 8am-5pm
Advertised Salary Commensurate with experience Posting Date 10/31/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.0 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary
The Administrative Assistant plays a vital role in managing the academic and administrative functions of the Department of Philosophy. This multifaceted position supports undergraduate and graduate academic operations, faculty and department leadership, and overall office administration. The role includes instructional staff support, student services, office management, communications, and acting as a liaison across university systems and departments.

Knowledge, Skills, Abilities and/or Competencies

• Communication: Excellent verbal and written communication; ability to interact professionally with all stakeholders.
• Organization: Proven ability to prioritize tasks and manage multiple projects under tight deadlines.
• Technical Skills: Proficiency in Microsoft Excel (including pivot tables/charts), Banner, GradSlate, UGAMart, CAPA, and other digital tools.
• Interpersonal Skills: Demonstrated diplomacy, discretion, and conflict resolution in a diverse academic setting.
• Problem-Solving: Strong analytical skills, ability to work independently and take initiative.
• Learning Agility: Quick to learn complex procedures and systems required for reporting and data management.

Physical Demands
Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Office and Department Operations

• Manage and update departmental directories, listservs, websites, and bulletin boards.
• Oversee supply inventory and purchasing via UGAMart; maintain the appearance of shared spaces (e.g., conference rooms, mailroom, breakroom).
• Submit and track work orders through FMD and Franklin IT.
• Oversee annual inventory audit.
• Serve as receptionist: greet visitors, answer phones, manage mail, and handle local/international shipping.
• Maintain and distribute office keys; manage copier access and troubleshoot as Copier Delegate.
• Collaborate on shared calendars and agendas.
• Act as the department's contact person for building maintenance and liaise with custodial staff, FMD, the Office of Emergency Preparedness, and other units as needed.
• Assist in travel arrangements for departmental visitors.
• Provide support for departmental events, including catering when necessary.

Percentage of time 25 Duties/Responsibilities
Instructional Support

• Serve as Section Control Officer: load course offerings, assign classrooms, process section changes, and support registration overrides in Banner.
• Coordinate faculty course evaluations and assist with CAPA submissions for new course numbers.
• Process instructional documentation (e.g., transfer credits, course challenges, grade changes, withdrawals).
• Liaise with the UGA Bookstore regarding textbook orders and instructional materials.

Course Scheduling

• Assist in academic scheduling process and maintain the department's teaching schedule each semester.
• Reserve instructional and event spaces for faculty, speakers, and departmental use.

Percentage of time 25 Duties/Responsibilities
Department Head Support

• Provide executive-level administrative support to the Department Head of Philosophy.
• Maintain confidentiality while handling sensitive matters and correspondence.
• Anticipate and coordinate administrative needs, stay abreast of departmental issues, and offer insight and solutions
• Support Faculty and Staff hiring: post Faculty positions in UGAJobs, coordinate with the Franklin Hiring & Personnel Team for Staff hiring, coordinate Zoom and campus interviews, and prepare Letters of Agreement for part-time Faculty hires.

Percentage of time 25 Duties/Responsibilities
Undergraduate Program Support

• Maintain undergraduate listservs and provide administrative support for undergraduate events, including room reservations and catering.
• Assist with undergraduate reimbursements and general academic services.

Graduate Program Support

• Assist with graduate admissions processes (e.g., GradSlate), GTA appointment letters, tuition waivers, and compliance monitoring.
• Clear advising holds, process course overrides, and enter graduate student research hours each semester.
• Prepare graduate student offices.
• Support graduate student travel funding, reimbursements, recruitment events, and orientation/graduation dinners.
• Communicate with prospective and incoming students about funding, housing, and health insurance.
• Maintain graduate listservs and request IT assistance for graduate student resources.

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Dr. Aaron Meskin Recruitment Contact Email Aaron.Meskin@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents